Minutes - Council - 06/28/2005 - Laserfiche WebLink

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Case//16: Report from Finance Committee l) Authorize Contract for Repairs to Fire Station No. I Public Works Director Kapler reviewed that on February 21, 2005, Fire Station No. 1 sustained damage fi'om a Firefighter's personal vehicle while responding to an incident. Repairs were delayed until the regular construction season to avoid cold weather charges. Staff is recommending entering into a contract with S & P Construction of St. Paul, Inc. The bidding process produced a base contract cost of $29,758.75. This amount includes repair of all damage, inside and out. He advised staff is working with the League of Minnesota Cities to be reimbursed by the individual's auto insurance. Public Works Director Kapler advised staff is also recommending that the main front door be replaced during this process. The current door cannot be locked from the inside and still allow exiting without manually unlocking and relocking the door. A new door equipped with a panic bar will allow locking and also exiting without manually unlocking. The cost of this additional work including installation is $8,119 if done in conjunction with the rest of the repairs. He advised staff recommends funding for the repairs to be taken from the cities insurance fund and the replacement of the main door to be taken from the equipment replacement fund, and to enter into a contract with S & P Construction of St. Paul, Inc. in the amount of $37,877. Motion by Councilmember Strommen, seconded by Councilmember Elvig, to ratify the recommendation of the Finance Committee in Case No. 1 and to adopt Resolution #05-06-196 to authorize contract with S & P Construction of St. Paul, Inc. for repairs to Fire Station No. 1. Further discussion: Councilmember Elvig explained although it seems like $8,000 is a lot money to replace a deadbolt, the door cannot be retrofit and the entire door jamb needs to be replaced. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Strommen, Elvig, Cook, Olson, and Pearson. Voting No: None. Absent: Councilmember Jeffrey. 2) Discussion and Direction for Consulting Services Councihnenuber Strommen explained the City has a number of consulting service contracts that arc either in need of additional funding, or possible additional consulting services that the City does not currently use, but have recently discussed for consideration. The Finance Committee reviewed the following consulting services: (;off & Howard: The City has used Golf & Howard for public relation services. The originally approved amount of $15,000 has almost been spent to date, and staff will come back before the Council with a more reasonable amount for services. The Tinklenberg Group: The City has been using the Tinklenberg Group for over two years under time specific contract extensions. The Tinklenberg Group is requesting an on-going retainer relationship with the City. The proposal is a $5,000 per month retainer. City Council / June 28, 2005 Page 21 of 24