Minutes - Council - 06/28/2005 - Laserfiche WebLink

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Paul Silk Film Buying: Staff would Dike to use Mr. Silk's consulting services when negotiating for a cinema project. The proposal is $5,000 total for a two year period. I)JR Architects: The City selected DJR to assist with the Community Center/Fitness Center project. Staff would also like to utilize DJR services with the exterior design o£ thc cinema project. The total contract amount proposed by D JR is $69,000. The Finance Committee discussed that staff would look at breaking up the contract and look at the programming piece the Council had discussed previously. Human Resources Studies: Staff would like to discuss the possibility of initiating an Organization Study, estimated at $50,000, and a Compensation Study, estimated at $ l 0,000 to $15,000. RFPs would go out for these studies. Councihnember Strommen explained these consulting services will come back individually with more specific amounts and proposals. A lot of these funds may rely on the Council Contingency Fund. The Finance Committee discussed that these services should be looked at again during the 2006 budget discussions. No Council action necessary. 3) Authorize design and preparation of construction documents for park shelter/concession stand at Central Park Public Works Director Kapler explained to date, the Ramsey Lions have donated $185,000 to the City o£ Ramsey to be used for the construction of a replacement building in the location of the existing "Park Shelter/Concession Stand" located at Central Park. The Lions have committed to cover all costs of the project other than the Engineering element, which will be donated by l takanson-Anderson & Associates, Inc. Staff is recommending using the Lawful Gambling Fund to cover the funding gap until such time that the Lions can pay the balance of the project cost, which is estimated at $40,000. The Finance Committee determined to pull the $40,000 from the Charitable Gambling Fund, regardless of whether the Lions are able to pay back the funds. The City rcccivcd a proposal from the Adkins Association for architectural fees in an amount not to exceed $18,000. This $18,000 would be included in the $225,000 estimate for the total project. Councilmember Strommen explained the recommendation of the Public Works Committee was to authorize 40,000, which is the estimated amount to complete the project, from the Lawful (~ambling Fund. Any additional funds that would be needed would come back to the Finance Committee for approval. Mayor Gamec suggested if funds are reimbursed by the Lions in the future, that they could be used for furnishings and other needs for the building. Public Works Director Kapler replied the Lions are aware when they have given the City funds thcy cannot earmark what the funds will be used for. They have given the funds in the hopes that they will be earmarked for this project. Finance Officer Lund advised this project will be included in the Five Year Capital Improvement Program with the designated funding coming from the Charitable Gambling Fund. City Council / June 28, 2005 Page 22 of 24