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Parks/Utilities Supervisor Boos stated they do not require money now. He explained that sometimes, once the materials are received, payment is requested, however there was nothing to this effect on their proposal. Parks/Utilities Supervisor Boos stated he had prepared some bid forms to use in selling the used play equipment at Rivers Bend Park. He said there is ample time to advertise used equipment and possibly get a $1,000 or more to add back into the project. He asked that the City Council declares the equipment as listed as surplus and sold to the highest bidder. He pointed out that the exerglider and swings are not included on the list due to safety guidelines of items used by the public. The items could be used for small children in an area closely supervised by parents. Motion by Commissioner Olds, seconded by Commissioner Johns, to recommend the City Council declare the items as listed are surplus and the proceeds be used for Rivers Bend Park. Motion carded. Voting Yes: Chairperson Cook, Commissioners Olds, Johns, and LaMere. Voting No: None. Absent: Commissioners Ostrum and Rolfe. Case #3: Receive Master Trail Plan Proposals Parks/Utilities Supervisor Boos stated as the Commission is aware, RFP's for Master Trial Planning Services were mailed directly to four Consulting firms specializing in Trail Planning and Design, as well as in natural resource protection. One of these firms declined due to workload concerns, and a fifth firm inquired, but did not submit a proposal. How we proceed to acquire trails - through purchase, transfer development rights, tax incentives, design incentives - are topics of the Master Trail Plan. LHB Engineers and Architects, URS Corporation, and SRF Consulting Group, Inc. delivered proposals before the November 6, 2001 submission date. Earlier this year, City Council authorized the Commission and staff to develop and request the RFP. A project budget was not discussed at that time. The proposals received range generally from $29,000 to approximately $56,000. Council has not allocated money to this project as of yet. In terms of making a request to proceed with a Master Trail Plan from City Council, this should occur in December or early in 2002. The best forum to discuss the various issues, including funding, may be a joint workshop. One of the goals the Master Trail Plan was intended to accomplish is to position the City favorably for grant applications. Parks/Utilities Supervisor Boos explained the methods that could be used to make a selection. A presentation by the proposers may also be desired. Commissioner Johns stated she just received these proposals last week. She suggested the first step be contacting the references. Parks/Utilities Supervisor Boos stated they are all well-known and reputable firms. Park and Recreation Commission/November 15, 2001 Page 9 of 12