Minutes - Council Work Session - 05/10/2022

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Mayor Pro Tem Riley stated they are going to interpret the Mayor's comments that he was asking if Council was in consensus that the position will be posted even if there are incumbents that want to be reappointed. He asked Mayor Kuzma if that was his question. Mayor Kuzma replied yes. Mayor Pro Tem Riley asked if there was a consensus that they want to post even when they feel there is no opening. There was Council consensus to post even when there is no opening. Administrative Services Director Lasher replied that works well for efficiencies in the event that there could be a midterm vacancy. Councilmember Howell asked what the retention period is going to be on those applications, how long will Administrative Services Lasher hold onto them once they are collected. Administrative Services Director Lasher replied previously they had talked about one year. She stated she had put in the draft policy to state 14 months. The reason for that is that she wouldn't want to exclude someone and give a little wiggle room on the calendar in the event that it is slightly over one year and questions arise if it is a valid application or not. She asked if 14 months was acceptable. There was Council consensus to hold applications for 14 months. Councilmember Musgrove asked Administrative Services Lasher if that would be added onto number seven: Incumbent Application Process for both of them. She stated it is listed under number seven and asked if it would be listed under Retention. Administrative Services Director Lasher asked about the partial term vacancies. She stated the City's Charter requires that all vacancies be advertised in the City's official newspaper. She stated that is not a problem and can be done easily. It also requires that all vacancies be advertised in the Ramsey Resident. She stated there was previous discussion about not wanting to run a continual ad in the Ramsey Resident. She stated her suggestion, which she reviewed with the City attorney today, is to run a small ad for just the Charter Commission,not the other Boards and Commissions, showing how people can apply. She stated the reason for that is that under no circumstances can they get somebody appointed within that 60 day timeline if they have to get it in the Ramsey Resident. For example, the January/February Ramsey Resident deadline is December 1st so there is no way to ever meet that. She suggested Staff run a small ad in every edition of Ramsey Resident to meet that requirement. Councilmember Woestehoff commented he thought that was fair but suggested adding other Boards and Commissions as well because if people apply during the year,they would get added to the next recruitment. He thought the more people could be encouraged to be engaged on any Board or Commission the better, he didn't want to see it done just for the Charter Commission. He stated he thought at a minimum having it done for the Charter Commission would be acceptable to meet City Council Work Session/May 10, 2022 Page 15 of 32