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CITY COUNCIL <br />OUT-OF-STATE TRAVEL. POLICY ' <br /> <br />Pumose: The City of Ramsey recognizes that its elected official may at times receive'value <br />from traveling out of the state for workshops, conferences, events and other assignments. This <br />policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. <br /> <br />General Guidelines: <br /> <br />The event, workshop, conference or assignment must be approved in advance by the City <br />Council at an open meeting and must include an estimate of the cost of the .travel, In <br />evaluating the out-of-state travel request, the Council will consider the following: <br /> · Whether the elected official will be receiving training on issues relevant to the <br /> city or to his or her role as the Mayor or as a council member; <br /> · Whether the elected official will be meeting and networking with other elected <br /> officials from around the country to exchange ideas on topics of relevance to the <br /> City or on the official roles of local elected officials. <br /> · Whether the elected official will be viewing a city facility or function that is <br /> similar in nature to one that is currently operating at, or under consideration by <br /> the City where the purpose for the trip is to study the facility or function to bring <br /> back ideas for the consideration of the full council. <br /> · '¢?nether the elected official has been specifically assigned by the Council to visit <br /> another city for the purpose of establishing a goodwill relationship such as a <br /> "sister-city" relationship (see Note below). <br /> · Whether the elected official has been specifically assigned by the Council to <br /> testify on behalf of the city at the United States Congress or to otherwise meet <br /> with federal officials on behalf of the city. <br /> · Whether the city has sufficient landing available in the budget to pay the cost of <br /> the trip. <br /> <br />2. No reimbursements will be made for attendance at events sponsored by.or affiliated with <br /> political parties. <br />3. The city may make payments in advance for airfare, lodging and registration .if <br /> specifically approved by the council. Otherwise all payments will be made as <br /> reimbursements to the elected official. <br />4. The City will reimburse for transportation, lodging, meals, registration, and incidental <br /> costs using the same procedures, limitations and guidelines Outlined in the city's policy <br /> for out-of-state travel by city employees. . <br />5. Airfare will be reimbursed at the coach rate. <br />6. Mileage will be reimbursed at the City's approved mileage rate. If two or more council <br /> members travel together by car, only the driver will receive reimbursement. The city will <br /> reimburse for the cost of renting an automobile if necessary to conduct city business. <br />7. Lodging and meat costs are limited to those which are reasonable and necessary. <br /> <br />-527- <br /> <br /> <br />