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Case #4: Authorize the Purchase of Snack Machine for City Hall Assistant City Administrator Moore-Sykes stated that since May, the Labor/Management Committee has been meeting on a regular basis to discuss issues and concerns that affect the staff. In August, a suggestion was made to research the possibility of purchasing a snack vending machine. The proposed snack machine would be installed near the current soda machines. One of the main reasons stated for the purchase included the need to have a more secure means of selling and storing snacks because there has been occasions where unauthorized access to City Hall offices have resulted in the theft of both snacks and money. Two of those instances occurred this summer. Another stated reason was that profits made as the result of the sale of these snacks could be used to fund employee activities, such as employee holiday lunches. Information about the cost of the vending machine was gathered by the members of the Labor/Management Committee (LMC). Machine prices range from approximately $450 to $2,500. In reviewing this information, the Committee. found that the prices were indicative of the size and options available for each machine. The Committee indicated that the machine that they felt would best be suited for City Hall use is one that costs $1,450. This machine is capable of holding more snacks, provides storage for snacks, and has a dollar bill changer. The Committee proposed that the initial proceeds from the sale of the snacks be used to repay the City Contingency Fund, if Council approves the purchase of the machine, staff recommended that the City Council authorize the purchase of the snack machine as recommended by the LMC, from Jen's Vending and approve the transfer of funds from the City's Contingency Fund to the General Fund building fund to purchase a snack machine for $1,450. Motion by Councilmember Zimmerman, seconded by Councilmember Connolly, to recommend that City Council authorize the purchase of the snack machine as recommended by the Labor/Management Committee, from Jen's Vending and approve the transfer of funds from the City's Contingency Fund to the General Fund Building fund to purchase a snack machine for $1,450. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Zimmerman, Connolly, Anderson, and Hendriksen. Voting No: None. COMMITTEE INPUT 1) Diamonds Sports Bar Finance Officer Lund stated that Diamonds Sports Bar still owes the City for park dedication fees and storm water management fees. A letter was sent to the owners of Diamonds requesting the first year's payment plus interest and they responded that the business would not survive if they have to make a large payment to the City. Staff inquired into the possibility of including the charges on their property taxes, but were informed that that was not a possibility because the charges were part of development of the property. If the business were to file bankruptcy, the City would receive nothing. The owners of Diamonds have proposed to make monthly payments to the City of $2,500. Finance Committee/October 24, 2000 Page 6 of 7