Minutes - Public Works Committee - 01/18/2000

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19 24 31 Bituminous Overlay Sealcoating Reconstruct Pavement Councilmember Hendriksen inquired if there was a software program available that would assist in tracking the roadways rather than having staff continuously redoing the maps. City Engineer Jankowski replied that there would need to be someone dedicated to handling the GIS. Councilmember Hendriksen suggested that staff research the availability of software programs. Consensus of the Public Works Committee was that the street maintenance plan was acceptable. Case #4: Update on 164th Lane Stormwater Project (Improvement Project #99-68) City Engineer Jankowski stated that a storm sewer is needed to alleviate a drainage problem that exists in the area of 164th Lane and C.S.A.H. #5. In 1999, this project was added to the City's five-year CIP, 2000-2004. The initial plan anticipated placing storm sewer within the right-of- way of 164"' Lane and discharging to the protected wetland near the western terminus of the roadway. Staff was asked to investigate the possibility of an alternative route near the eastern end of 164'~' Lane which would involve participation from two properties. Staff had some difficulty in contacting those property owners, but has now met and spoken with both of them. While the owners of the property fronting on 164tl~ Lane were receptive to the storm sewer concept, the property owner fronting on C.S.A.H. #5 was strongly opposed to the idea. Staff recommended the project utilizing the CIP route. Councilmember Zimmerman inquired as to the cost of the project. City Engineer Jankowski replied that the project is budgeted at $42,000. He also noted that staff sent a letter to the County questioning what their participation would be with completing the project, but the response that was received was not favorable explaining that the County told the City not to issue a building permit on the site. Councilmember Hendriksen suggested presenting the issue in front of the County Board. Director of Public Works Kapler suggested approaching the County Public Works Committee prior to the County Board. Councilmember Hendriksen suggested that a letter be drafted to the County by City Attorney Goodrich stating that if the County wanted to use the property as a drainage holding area, then they need to obtain an easement and, in absence of the easement, the City is legally responsible to grant a building permit. The County is responsible for their own drainage problems and they Public Works Committee/January 18, 2000 Page 5 of 7