Minutes - Public Works Committee - 02/15/2000

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City Engineer Jankowski suggested offering two different completion dates or offering an incentive to the contractor if the project is completed early. Councilmember Hendriksen suggested that early completion be one of the criteria for the bidding process. Director of Public Works Kapler stated that liquidated damages should be included if the completion date is extended. Mr. Kohler stated that there needs to be a set date as to when liquidated damages will start and make those dalnages high enough so that the builder will not drag out project. Parks/Utilities Supervisor Boos suggested bringing back the specifications for approval and then a date can be set. Consensus of the Committee was to receive two completion dates, one for late Fall 2001 and early Summer 2001 and bid for both a spheroid and hydropillar style tower. Case #2: Update of Storm Water Utility Implementation City Engineer Jankowski stated at the December 21, 1999 Public Works Committee meeting, a discussion was held on the details affecting the implementation of the storm water utility. Initially it was anticipated that the billing for the first quarter could be mailed in April. The adopted ordinance, however, was not published until February 4, 2000, and will not go into affect until March 6, 2000. The City Attorney has advised that billing should not be retroactive. Therefore, the City would only be able to bill for 25 of the 91 days in the first quarter. Consensus of the Committee was to begin billing with the next billing statement. City Engineer Jankowski stated that the second purpose of the case was to present an update on the status of determining the charges for the non-residential customer. At the time the case was put together, 150 non-residential customers have been identified. To determine the charge for these non-residential customers, parcel area and the percentage of area that is impervious needs to be calculated for each parcel. The area has been determined for 100 of the 150 parcels, however, only 50 parcels have completed the task, the remaining parcels can have the calculations completed by March 1, 2000. The City had been advised by Connexus, who performs the City utility billing, that all information needs to be submitted to them by the first week of March. The final purpose of the case was to present issues that have arisen in the process of implementing the utility and seek direction or concurrence on policy to deal with the following issues: 1) The majority of the parcels have a single utility customer and address, but questioned how multi-address and multi-tenant parcels should be charged. Public Works Committee/February 15, 2000 Page 5 of 9