Agenda - Council - 09/27/1988 - Laserfiche WebLink

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-6- Ouotation for Fees for Service HA FBS TCF $2100 $4500 $4980 Year 1 $2200 $4500 $4980 Year 2 $2300 $4500 $4980 Year 3 Evaluation: Clearly Hadtrath and Associates have submitted the lowest quotation. Everything else being equal, this is a strong factor in favor of Hadtrath and Associates - especially since they will contractually agree to provide all services requested. Other Decision Factors There are two other sources of information to evaluate - supporting documentation submitted and references. Supporting Documentation - Each of the three agents submitted additional documentation to support answers given in the formal proposal. This information can be summarized as follows: Hadtrath and Associates: HA provided examples of their work. These items included an evaluation of a client community and recommendations, a copy of a specifications report, a claims report, and a premium breakdown notification. FBS Insurance: FBS submitted examples of a city insurance report, which identifies coverage and coverage levels and breaks down coverages by departments, and a sample insurance proposal. T.C. Field: TCF provided the followlng documentation: numerous sample letters illustrating the agency's efforts to notify clients of environment and coverage changes, policy interpretations, rate evaluations and insurance recommendations, coverage information, and claims reports. Evaluation: Unquestionably, TCF documented its proposal better quantitatively and qualitatively than did the other agencies. References - Each agency submitted a list of at least three references who were contacted to further inform the decision. Evaluation: As might be expected, all references provided strong recommendations for each agency. Nevertheless, these references should be taken seriously since they reflect~ the feelings of city officials. On that basis, all three agencies rate' favorably.