Agenda - Council - 03/28/2006 - Laserfiche WebLink

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The City believes the information contained and referenced in the RFP and the Appendices to be accurate. Developers submitting on the RFP are encouraged and shall be responsible for making ' all independent inquires and confirming the accuracy of the information contained herein. 4.3 Pre-Proposal Meetings The City, if so requested by each pre-selected Developer, will meet to discuss this RFP. The optional pre-proposal meeting would be held at the City Offices, 15153 Nowthen Boulevard, Ramsey, Minnesota. The Developer shall contact James B. Lasher at LSA Design Inc. to arrange to meet during the week of April 10, 2006. The City shall provide optional times and dates during that week that the meeting could take place. 5. Procurement Process, Developer Selection & Procurement Schedule The City desires to select an experienced Developer who has expertise in developments such as the project including finance, purchasing, designing and constructing. The City is looking for a master Developer who can bring a high level of certainty to the Successful completion of the Project along with the highest quality tenant mix and quickest implementation schedule. All Proposals shall be evaluated in accordance with criteria specified in this RFP. The procurement process may involve information sessions, interviews, clarifications and reference checks. The Development Team must remain fixed until execution of a Developers Agreement, including a Purchase and Sale Contract for any land assembled by the City, unless a change is submitted in writing to the City, whom, in its sole and absolute discretion, may accept and provide written authorization of the change. At ariy point during the time after the pre-qualified Developers are announced and before Proposals are submitted, and with the prior written approval of the City, a Developer may add consultants, subcontractors and/or key personnel to supplement resources that the Developer conside~rs necessary to meet the needs of the Project. 5.1 Evaluation Committee, Proposal Evaluations and Developer Selection Evaluation Committee The City shall establish an evaluation committee (the "Committee") for the purpose of evaluating Proposals. The Committee sh. all be comprised of city staff and consultants with representation from City Engineering and Planning staff, City Legal Consultants, City Finance Depmtment and Financial Consultants and other consultants as selected by the City. Proposal Evaluations and Developer Selection The evaluation is a 3-step process. The first step involves the City screening each Proposal to ensure it contains the minimum RFP submission requirements. The minimum RFP submission requirements are referenced in Section 7.3 and each Proposal to be evaluated shall include the following: a Transmittal Letter, a Technical Component and a Project Value Component. The second step involves the Committee evaluating each Technical Component of each Proposal that complies with the minimum RFP submission requirements. The third step involves the review of the Project Value Component of each compliant Proposal. All Proposals received by the City in Ramsey Crossings - Request for Proposals 6 of 13 -313-