Agenda - Parks and Recreation Commission - 12/14/2023

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Award and Selection Process: The City (Owner) anticipates award of Alpine Park playground project the day following City Council approval on January 23rd, 2024. The city will award the project to the most responsible proposer, in relation to the city's assessment on the maximum play value, together with the overall quality of the products and site improvements, and project delivery terms. The Park and Recreation Commission will evaluate Scope A proposals with other A proposals, and likewise for Scope B proposals. The top choice for A proposals will then be evaluated with the top choice B proposal. The Park and Recreation Commission will then make a recommendation to City Council on the specific proposal for approval (either an'A' or 'B' proposal). The Commission's recommendation to Council will be for a playground and associated site improvements (if any) that is in the best interest of the community in relation to play value and experience, not necessarily the lessor cost of one proposal over another. City staff will review the Contractor's response to the RFP, including either a model of the proposed project, a graphic artists' rendition of the project or a computerized drawing of the proposed project and determine if the proposal meets all criteria for consideration. Right to Reject Proposals: The City of Ramsey reserves the right to award the total proposal, to reject any and all proposals in whole or in part,and to waive any informality or technical defects,in the City's judgment. Work and Staging Areas: Confine work activities to the playground area and a direct route from the parking lot, to that necessary to place/install play equipment. Contactor is responsible for protecting pavement edge from breaking and damage. No mechanized equipment shall be left overnight at the park (unless fenced), and no construction activity shall be performed before 7 AM nor after 7 PM Monday through Saturday. The contractor shall provide 72 hour advance notice before working on Saturday. City Council approval is required for Sunday work. A dumpster is not anticipated to be needed on site, and no construction related disposal is to be placed in the trash receptacles at the park. Contractor may dispose of any playground remnants (and new playground packaging) in the dumpster at Public Works, 14199 Jaspar Street, that are not to be recycled. 31Page