Agenda - Parks and Recreation Commission - 04/11/2024

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Communication with the City: If any requirements of this RFP are not clearly understood, the Contractor is responsible for contacting the City for further clarification in a prompt manner. Responses to inquiries, if they change or clarify the RFP in a substantial manner, will be forwarded by addenda to the known RFP holders. Award and Selection Process: The City (Owner) anticipates award of The Hollow playground project the day following City Council approval on April 23rd, 2024. The city will award the project to the most qualified proposer, in relation to the Lump Sum amount. The Park and Recreation Commission will evaluate the qualifications of lowest Lump Sum proposer and will then make a recommendation to City Council for approval if the Contractor is deemed qualified. Right to Reject Proposals: The City of Ramsey reserves the right to reject any and all proposals in whole or in part, and to waive any informality or technical defects, in the City's judgment. Work and Staging Areas: Confine work activities to the playground area and a direct route from the parking bays, to that necessary to place/install play equipment. Contactor is responsible for protecting pavement and curbing from breaking and damage. Contractor must protect all tree trunks,and tree rooting zones from compaction. Skid steer equipment if used should be tracked,not wheeled machines. No mechanized equipment shall be left overnight at the park (unless fenced), and no construction activity shall be performed before 7 AM nor after 7 PM Monday through Saturday. The contractor shall provide 72 hour advance notice before working on Saturday. City Council approval is required for Sunday work. A dumpster is not anticipated to be needed on site, and no construction related disposal is to be placed in the trash receptacle at the park. Contractor may dispose of any new playground packaging in the dumpster at Public Works, 14199 Jasper Street. Shipment of Materials: Before making any shipment of materials to the site, Contractor shall ascertain whether the site is in a condition to receive the shipment. Where this provision is neglected and material is delivered to the site when the latter is not in condition to receive it, such materials shall be properly stored elsewhere at the Contractor's expense and adequate insurance coverage provided for off-site storage.