Agenda - Council Work Session - 04/23/2024

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Pursuant to Minnesota State law,the officials of the City elected or appointed for a regular term of office or appointed to complete the unexpired portion of a regular term are included in the coverage of the Minnesota Workers'Compensation Act. 10.4 Medical Procedures It is the policy of the city of Ramsey,within the confines of the Minnesota Human Rights Act,to require its employees to be examined by a physician after an injury is sustained,whenever conditions make this desirable for the employee or the City,or whenever the Administrative Services Director,or designee,determines that the interests of the City and the employee will be served thereby. Physical examinations administered at the request of Administrative Services Director,or designee,shall be paid for by the City. 10.5 Smoking Policy The city of Ramsey bans smoking in all municipal buildings,equipment and city vehicles. Smoking for the purpose of this policy means inhaling or exhaling from any lighted cigar, cigarette,pipe or any other lighted tobacco,plant product,or substance that may be used for smoking in lieu of tobacco intended for inhalation via any of the means listed above. Use of electronic devices which simulate smoking are also prohibited. This includes,but is not limited,to electronic or"e"devices such as e-cigarettes,e-cigars,e-pipes. Electronic devices are prohibited regardless of whether they provide vapor of liquid nicotine,lobelia,and/or other substances. Non- electronic devices which simulate smoking and smokeless tobacco products(chewing tobacco, snoose,and snuff)are also prohibited. 10.6 Inclement Weather Policy On occasions when the severity of the weather may cause City offices to be closed,the City Administrator will make a determination as to whether the offices will be closed. The City Administrator or the City Administrator's-designee will then notify the IT Manager to post the closure to the City's website. —If it is broadcast that City offices are closed prior to the start of core hours to the shift statt tom,then the employee will be paid as if it were a regular workday. If, however,the office is not officially closed,staff will be instructed to take vacation time or compensatory time off for any absence from work that occurs. If the office is officially closed after the start of the shift,staff will receive their regular pay for the remainder of the shift. Compensatory time off or vacation will be taken for time absent from work prior to the official closure. This policy will apply to office employees only and does not include Public Works or Public Safety(fire and police)employees. In circumstances where the City Administrator is out of town,the Acting City Administrator will provide the decision on whether or not to keep City offices open due to inclement weather. 10.7 ""u n i^in.21 ranfnr Severe Weather Plan/Other Emergency Plan 7 5 1 P a g e