Agenda - Council Work Session - 06/11/2024

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General Eligibility • Eligible Employees: Employees working in the office at least 28 hours per week five days per week as their primary role. • Ineligible Employees: Employees working in the office less than 28 hours per week or those working in the field as their primary role. • All requests meeting the eli ig bility requirements of this policy will be considered based on individual circumstances; there shall be no guarantee of approval based on job class. Application Process The telecommuting application must be completed indicating how the telecommuting will benefit the City. All applications must be signed by the Department Head and then forwarded to Human Resources. The Department Head, Human Resources and the City Administrator will evaluate the application to determine whether or not the application will be approved or denied, at the sole discretion of the City Administrator. The Department Head will then meet with the employee regarding the determination. The Department Head is responsible for ensuring adequate coverage in the office. Telecommuting Program It is recommended that employees who telecommute do so for a maximum of two days per week, or on a short-term project basis. The telecommuter and the Department Head should agree upon a regular schedule of work hours and work location. Following the regular work schedule is necessary to ensure maximum accessibility. rIf needed, the employee must be willing and able to return to the primary work place at the request of the Department Head for any reason with minimal notice, but not greater than 48 hours' notice. An employee's salary, benefits and job responsibilities will not be affected by participating in telecommuting. Overtime must have prior approval. A remote work site is considered a City work space and the employee, therefore, continues to be governed by applicable City policies, procedures, or practices. The Department Head and telecommuter must establish an agreed upon schedule where the telecommuter contacts the office to report progress. The telecommuting program and/or projects must have measurable objectives. For example, writing a section of a manual, working on a special project, processing regular business; or preparing spreadsheets and financial analysis where being out of the "office environment" could lead to its accomplishment in a h ofe t f�,'Ftimelier manner. Telecommuters may be assigned a different workstation space at the office if it is determined that coverage is better suited by an office rearrangement as a result of the telecommuting agreement. 901Page