Agenda - Council Work Session - 06/11/2024

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Employees must adhere to the following requirements and conditions • Maintain in office days as full days as per employee's normal schedule; not split between in office and the remote location. • Be available for virtual meetings with a webcam at the times, as well as impromptu meetings that may arise. • Be available for telephone, email or other communication at all times • Respond to telephone calls and messages from the telecommuting work location as if in the office. • Promptly respond to phone messages and emails from the employee's supervisor or the supervisor's designee immediately or within fifteen minutes, unless the employee is on break. • Connect computer to the City network for the entirety of the work day. • Maintain updated Outlook calendars at all times. • If unavoidable, aLiy changes to an employees work schedule shall be communicated to the employee's direct supervisor and direct reports in a timely manner • Agree to all costs such as internet access and `ancillary equipment' such as printers, at the employee's cost. T. • onw r�ii+orc «,;» Ttake all precautions necessary to secure confidential and/or proprietary information and prevent unauthorized access into any City system. Equipment If an employee is approved for telecommuting and the project requires the use of a computer, the City shall provide the telecommuter a City-issued computer with Virtual Private Network (VPN) as well as soft phone software that allows the telecommuter to make and receive phone calls form their City assigned office phone number. The telecommuter must have access to any required technology to complete their task such as virtual meeting software and hardware, financial software, agenda software, etc. If the telecommuter desires a printer or other computer equipment, the cost of the equipment, maintenance repair of the equipment, equipment insurance, electricity, and/or phone lines are the employee's responsibility unless otherwise approved by the City Administrator. The cost of installing and licensing software will be at the City's expense as long as a software license already exists for that particular user. .Due to security concerns, the telecommuter shall not use a personal computer for purposes of telecommuting. The City assumes no liability for loss, damage or wear of employee-owned equipment. If the IT Division determines that the telecommuter is using computer with software installed that is not properly licensed and/or does not receive virus protection, the telecommuting agreement may be terminated and disciplinary action may be followed as per the Personnel Policy and union contracts. 911Page