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Governmental functions normally are scheduled at a minimum of three(3)days in advance. However, <br /> this requirement maybe waived if the need is significant or an emergency exists. Governmental <br /> functions may supersede any other users with or without reservations if i)three(3) days'notice is <br /> given; or 2)there is no other practical alternative.An attempt should be made, as practicable,to find <br /> other alternatives and give three(3) days'notice whenever possible. <br /> The permit to utilize a room within the Municipal Center is valid only for the date,time and person <br /> specified in an approved application.Groups may not occupy a room longer than their reserved time <br /> frame. <br /> When scheduling your reservation,please schedule extra time to allow for your set-up and to check that <br /> the room is in good operating order with adequate tables and chairs available.Test electrical outlets if <br /> needed; please be aware that overloading any outlets may trigger a circuit to break. Items such as glue, <br /> glitter,permanent markers,confetti and the like, are not allowed without prior staff approval. <br /> FEES: <br /> i) Rental Fees: In order to meet the coordination,facilitation and maintenance costs which <br /> result from continued use of these facilities,the below fee schedule has been developed. The <br /> City Administrator reserves the right to waive rental fees for distinct situations at his/her <br /> discretion. <br /> Ramsey Municipal Center Conference Room Rental Fees <br /> Rates are Per Hour/2 Hour Minimum Rental/30 Minute Increments Thereafter <br /> Youth Organizations/ General Public <br /> 501c3 Groups Residents Non-Residents <br /> Alexander Ramsey and <br /> Lake Itasca Rooms $15.00 $45.00 $65.00 <br /> Other Conference <br /> Rooms $15.00 $25.00 $45.00 <br /> Additional Fees <br /> Youth General Public <br /> Organizations/501c3 <br /> Groups Residents Non-Residents <br /> Amer-Hours/Weekend <br /> Hourly Fees $100.00 $100.00 $100.00 <br /> Coffee Service Per Pot $5.00 $5.00 $5.00 <br /> �ee:ee iee:ee �ee:es <br /> 3 <br /> CITY OF RAMSEY MUNICIPAL CENTER CONFERENCE ROOM RENTAL POLICY <br />