Minutes - Council - 11/28/2006 - Laserfiche WebLink

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2) Titterud Park Playground Replacement Councilmember Strommen stated the Finance Committee considered the Titterud Park Playground Replacement, which is part of the 2006 Park's Capital Improvement Program. Parks/Utilities Supervisor Riverblood presented the proposed Titterud Park Playground Replacement. He reported the Park and Recreation Commission reviewed the proposals submitted and unanimously recommended that St. Croix Recreation be awarded the project. Councilmember Strommen indicated the total cost of the project is estimated at $55,000 to be funded from depreciated earnings at $48,000, with the balance of $7,000 from the Park Trust Fund. The Committee recommended the City Council adopt the resolution authorizing the replacement of Titterud Park's Play Equipment and adopt the resolution declaring the Titterud Park Play Equipment that is to be replaced as surplus property. 3) Authorize Funding for Architectural Renderings Councilmember Strommen stated this case was to authorize the expenditure of the architectural renderings used for the Ramsey Star Express Event on November 2, and to discuss the current policy for authorizing expenditures above not-to-exceed amounts. There were two parts of the recommendation. The first was to direct staff to review the current policy that allows the City Administrator to authorize amounts not exceeding $500. The Committee directed staff to go back and review that amount, possibly raising the dollar amount or going to a percentage of the project cost. The Committee also recommended the requirement for some sort of justification memo when projects will exceed the not-to-exceed amount. The direction of the Committee was that the policy come back to the Committee at a future date. The Committee also recommended that the Council authorize $5,500 from the Council Contingency Fund for the architectural renderings ordered from the Collage Studio of Urban Design. Motion by Councilmember Olson, seconded by Councilmember Strommen, to ratify the recommendation of the Finance Committee in Case Nos. 1 through 3 and to adopt Resolution #06-11-369 the Discretionary Expenditures Policy; adopt Resolution #06-11-370 Authorizing the Replacement of Titterud Park's Play Equipment; adopt Resolution #06-11-371 Declaring the Titterud Park Play Equipment that is to be replaced as Surplus Property; and to adopt Resolution #06-11-372 Authorizing $5,500 from Council Contingency for Architectural Renderings for Ramsey Town Center. Further discussion: Councilmember Cook stated this is the third time there have been overages of not- to-exceed authorizations. With this recommendation two of them will have been paid, and with the first only a portion was paid. He requested that the Council review the services performed by the first vendor. He stated it does not seem fair that in two cases with overages on expenses the Council approved the overage and that they did not authorize the payment to the one vendor. Mayor Gamec indicated he was contacted by individuals about this subject and City Attorney Goodrich will discuss their concerns with them. Councilmember Cook stated his conscience tells him he cannot vote to pay this person when the Council has voted in the past not to pay another vendor. City Council / November 28, 2006 Page 14 of 16