Agenda - Council - 09/23/2025 - Laserfiche WebLink

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SUBMISSION: A signed copy of the attached proposal form is requested by 4:00 p.m. Wednesday, September 17, 2025. E-mail proposals will be accepted and may be sent to Joe Feriancek; JFeriancek@CitvOfRamsev.com. Or deliver to the Ramsey Municipal Center, 7550 Sunwood Drive NW, Ramsey MN 55303 to the attention of Joe Feriancek, Assistant City Engineer. REVIEW PROCESS: Proposals received by the RFP deadline will be reviewed by Engineering Staff The City will award the project to the lowest proposal. The City reserves the right to reject any or all proposals and to waive minor irregularities. The winning proposal must be presented by the City Engineer and approved by the Ramsey City Council (Council meetings are on the 2nd and 4th Tuesdays of the month); once approved, an email will be sent out awarding the proposal to the qualified vendor, at which time a Certificate of Insurance will be required prior to scheduling work. PROPOSAL UNDERSTANDING: By submitting a proposal, the Contractor agrees to be bound to the terms and conditions herein. COST OF PREPARATION: Under no condition will any costs of preparation of the proposal be reimbursed by the City. LICENSE AND INSURANCE: By submitting a proposal, the Contractor affirms they shall maintain the following minimum insurance coverage while completing their work as related to this RFP in the following amounts: Commercial general liability in a minimum amount of $2,000,000 per occurrence; $3,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products -completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be named as an additional insured. If the Contractor operates a motor vehicle in performing the services under this Agreement, the Contractor shall maintain commercial automobile liability insurance, including owned, hired, and non -owned automobiles, with a minimum liability limit of $2,000,000, combined single limit. The Contractor agrees to comply with all applicable workers' compensation laws in Minnesota. The Contractor shall, prior to commencing services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. All Contractors who work within the City of Ramsey must obtain a City Contractor's License. Licenses may be obtained through the City's building department, permits@cityoframsey.com. WORKING HOURS: The work shall be carried out during normal working hours so as not to cause any unreasonable nuisance to affected residents and businesses. Under emergency conditions, this limitation may be waived in writing by the Engineer in conjunction with qualified local authority. Normal working hours for this work are considered to be from 7:00 a.m. to 8:00 p.m., Monday through Friday. WORK AND STAGGING AREAS: The Contractor shall confine their work activities within City -owned properties and right of way / easement. No equipment shall be left on City streets outside normal working hours. 3