Agenda - Council Work Session - 10/28/2025

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Municipal Center Conference Room Rental Policy PAGE 2 ELIGIBLE USERS Eligible users are broken down into two (2) groups: 1) non-profit/youth organizations and 2) the general public. 1) Non-profit Organizations/Youth Organizations: The City of Ramsey recognizes 501 (c) (3) groups or non-profit groups that provide significant service to and for the City. These are charitable, governmental, or tax-exempt organizations that are formed for the purpose of fulfilling a mission to improve the common good of society rather than to acquire and distribute profits. Examples of non-profit and governmental organizations include (but are not limited to): youth organizations, 4-H Clubs, Lions Clubs, Rotary Clubs, Beyond the Yellow Ribbon, religious institutions, government institutions, educational institutions, student study groups, senior citizen clubs, etc. With the exception of student study groups, proof of local non-profit 501 (c) (3) status is required. Free community seminars on products or services that a business sells shall not constitute non-profit status for renting rooms in the Ramsey Municipal Center. For example, free insurance educational training from an insurance firm; these types of businesses shall be considered for -profit 2) General Public: This includes anyone who does not fall under the non-profit organizations/youth organizations groups. In cases where it is unclear whether a group or organization merits a certain status, the City of Ramsey personnel shall determine. Proof of local non-profit status, driver's license and/or additional information may be requested to assist in this determination. The general public is also classified by resident and non-resident users. In all cases, the physical sale or transaction of goods or services is not allowed within the Municipal Center for any user. a. Resident: • Valid I.D. such as a driver's license or other proof of residency. • A civic group, organization, business, industry or school with its physical facilities located within the City limits. • A representative of a youth organization, community school, or church wherein at least fifty (50) percent of the participants are Ramsey residents or which has provided significant benefit and service to and for the City. b. Non -Resident: Any person, civic group, organization, business, industry, church or school not residing or having physical facilities located within the City limits of Ramsey. APPLICATIONRESERVATIONS Municipal Center conference rooms can be reserved online athttns://secure.recl.com/MN/ramsey-mn/catalog- applications can be found on the City's wcbsitc at www.citvoframscv. com. and must be completed and submitted a minimum of seven (7) days prior to the proposed date of rental. Meetings that occur outside of regular business hours, as listed above, require a minimum of fourteen (14) days prior to the proposed date of rental. In the event your preferred date is not available, an alternate date will be offered. This also applies to any discrepancy in a reservation. Governmental functions normally are scheduled at a minimum of three (3) days in advance. However, this requirement may be waived if the need is significant or an emergency exists. Governmental functions may supersede any other users with or without reservations if 1) three (3) days' notice is given; or 2) there is no other practical alternative. An attempt should be made, as practicable, to find other alternatives and provide three (3) days' notice whenever possible. The permit to utilize a room within the Municipal Center is valid only for the date, time and person specified in an approved application. Groups may not occupy a room longer than their reserved time frame. Mtn -Impel Room Renal Polity 5_25 Formatted: Left