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<br />a. Review form of government <br />b. Analyze decision making needs <br />c. Determine implementation as appropriate <br /> <br />Status <br />8. An ordinance has been adopted, and providing it is not petitioned against by residents, it will <br />change the City's form of government from mayor-council to council-manager effective <br />2011. The form of government is set for four years in the future. There is the possibility of <br />the change being overturned by future City Councils, Charter Commissions or petitioning <br />residents. <br /> <br />Department heads provided an overview of the additional recommendations from the City of <br />Ramsey Organizational Study <br /> <br />Administrati ve <br /> <br />· Positions of Executive Secretary and Communications Coordinator would have resulted <br />in administrative restructuring that did not make it through the 2007 budget. Issues still <br />remain to be addressed. Would restructure city clerk position, record management clerk <br />position, and part-time receptionist position <br />· IT currently uses LOGIS for GIS - At some point will likely want to dedicate some <br />resources to this internally, as well as additional IT support. The new municipal center <br />has taken the City to a level that requires tremendous support. <br />o Suggestion: Interns to assist with IT in the interim period. <br /> <br />Finance <br /> <br />· Utility billing planned to come back in house in 2007. <br />o Cost estimate of$100,000 to download the information and software through LOGIS, <br />which can be phased through a three year period. Estimated software cost of <br />$40,000, plus the need for staffing. <br />o Current cost of $50,000 to 60,000 per year to Connexus to handle utility billing. <br />There has been a loss of approximately $650,000 over a three year period due to <br />billing/reading errors. Once the billing is brought back in house it will bring it back <br />under the City's control and will provide citizens with the ability to have their <br />questions answered when they call the City. <br />Council direction: Conduct a cost/benefit analysis the true raw cost of this service. <br /> <br />The worksession was recessed at 11: 19 a.m. and reconvened at 11 :51 a.m. <br /> <br />2) Discussion Regarding 2007 Goals <br /> <br />Mr. Larry Bakken facilitated a discussion with Council and the Management Team regarding <br />Council goals for 2007. The basis ofthe discussion was the Adopted Long-Term (5 Year) Goals <br />and Specific Performance Points (Potential Objectives) to be Addressed in 2005-2006. <br /> <br />City Council Strategic Planning/Goal Setting/January 20, 2007 <br />Page 4 of8 <br />