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Typical Characteristics <br />• City remains the primary lead and <br />decision -maker <br />Event planner or contractor supports <br />logistics, coordination, vendor <br />communication, or production needs <br />• Could occur at a City or non -City <br />location <br />• Could be one -day, multi -day, or <br />potentially recurring depending on <br />scope and contract structure <br />• Similar to how outside event support <br />may be used for portions of other City <br />events such as Happy Days <br />Operational Considerations <br />• Still requires City staff oversight, <br />direction, and decision -making <br />• Requires a clear scope of work, <br />contract expectations, and budget <br />for outside support <br />• Staff would still need to manage <br />internal coordination, approvals, <br />communications, and broader event <br />oversight <br />• Success would depend on the <br />quality and experience of the <br />contractor, how responsibilities are <br />divided, and if contracted cost is <br />considered an efficient trade-off to <br />the value of staff time <br />Resource Implications <br />• Would reduce some staff workload, <br />but not eliminate the need for staff <br />time <br />Would require additional funding <br />for contracted support on top of <br />other event costs <br />• May still involve City costs for venue, <br />infrastructure, rentals, marketing, <br />and event -day support <br />• Could allow staff capacity to be used <br />more efficiently if the event scope is <br />clearly defined <br />29 <br />