Minutes - Council Work Session - 03/23/1998

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5) Municipal Buildings Fire Building may do an interfund loan - maybe use money from the Landfill Trust Fund or maybe we should be looking at using TIF monies. Staff was directed to find out from the law firm of Kennedy and Graven if the City can use TIF for the construction of the second fire station. Location of the fire station was discussed. Questions were asked such as what type of shot can they use at the gun club, do they have to do anything to make it safer, the agreement with the gun club should be reviewed, are the hours addressed, etc. 6) Park Improvements Lake Itasca District - Lake Itasca Park Phase I ~ Councilmember Haas Steffen felt that grading and seeding should be in maintenance, not on the CIP. She felt this type of"stuff" is "piddly" - not major enough for the CIP. She suggested things like buildings, etc., are large items. She also suggested there should be committees to deal with their own requests - they would be discussed and the big ticket items would be placed on the CIP. Councilmember Beyer stated that the piecemeal way this CIP is presented makes it hard to understand. Councilmember Haas Steffen stated that Council should be telling the Parks Department what amount they would be getting - but do not list things like playground equipment in the CIP. Mayor Gamec didn't necessarily agree with that. If that is the way it would be, what kind of a planning document would we have. Councilmember Haas Steffen felt that the CIP should be the big picture for parks, roads, etc. The Park and Recreation Commission, Road and Bridge Committee, etc. would discuss issues related to them and then it would be presented in the CIP to Council. Council would also get the reports from the committees. Each department would present a budget - then we would have to figure out if we can give them the money in that budget. She suggested that Council should define a dollar amount that would qualify for the CIP plan. The breakdown would be done by departments and it would put more responsibility on the commissions. City Administrator, for clarification, stated that all the information would be made available to the Council, however, the CIP would be more abbreviated. Staff will "take a shot" at another format. A community center was briefly discussed. Council suggested staff put together some type of plan for city hall and a community center within three years. 3) General Fund Excess Revenues 1997 City Administrator Norman noted a memorandum fi'om Finance Officer Jessie Hart referring to the Excess Revenue Policy. The excess revenue funds to transfer amount to $813,270.26. Normally 10% goes into the Equipment Revolving Fund, 40% into the Facilities Construction City Council Work Session/March 23, 1998 Page 6 of 8