Minutes - Council - 07/28/1998 - Laserfiche WebLink

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Appraisals provided a quote of $4,550, and the firm of BCL Appraisals submitted a quote of $6,500. A third bid has now been received from Backen for $11,700. Bud Storm of Evergreen Land Services recommended the bid from BCL be authorized for the appraisal services. The reason for the recommendation was a result of pre-bid research provided by BCL Appraisal Services that uncovered hidden costs for additional services. BCL Appraisal included the cost in their bid and Mr. Storm determined that Orion Appraisals would be required to bill the City for the additional services with the result being a higher bid. Councilmember Zimmerman inquired if certain specifications should have been included in the bid proposal and would there be a problem if Council doesn't approve the lowest bid. City Attorney Goodrich stated that the City really did not have to do a formal bid on this project. The law has been complied with and Council is authorized to accept the lowest responsible bid - key word being responsible. The minutes would document the reason for accepting a higher bid. Motion by Councilmember Beahen and seconded by Councilmember Zimmerman to authorize the hiring of BCL Appraisal Services, at a cost of $6,500 to appraise the 13 homestead properties to be acquired for the Trunk Highway #47 project. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Beahen and Zimmerman. Voting No: None. Absent: Councilmembers Beyer and Haas Steffen. 6) Change Order No. 3 to Improvement Project #98-13, Well No. 4 Pumping Facility Director of Public Works Kapler stated the City has authorized an alternate at the time of bidding award, which anticipated providing a temporary control panel so that Well No. 4 could be used during the peak summer demand period. The permanent control panel would not be available until September. It was anticipated that the well pump would be available to place in the well. However, because there was an extended period of well development, the final well was not ordered as soon as had been anticipated, and consequently is not available now that the temporary control panel is in place the well is ready to start producing water. Change Order No. 3 is in the amount of $2,000 to cover the installation and removal of a temporary pump by the contractor. The money is expected to come from the project budget, which will be less than the award amount. Some moneys have been saved on restoration, which will not be necessary because of the County Road #116 project. Mayor Gamec wondered if this needed to be done if the permanent pump would be available in September. City Council/July 28, 1998 Page 14 of 17