Agenda - Council - 09/25/2007 - Laserfiche WebLink

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MnlDOT Agreement No. 91083 Anoka County Project Number SP 199-010-09 Exhibit A, Scope of Work and Deliverables Federal laws, rules and regulations. Management and administration for the project will include communications with MnlDOT, Anoka County, the City of Ramsey and other required groups/agencies necessary to complete the EA and layouts for the project. The consultant will be required to coordinate EA and layout review with all agencies and municipalities involved. The Systematic Development of Informed Consent (SDIC) metho~, or IAP2 method, or oth~r method of pubic involv~ment approved by the parties to this agreement will be agreed upon and followed from the beginning of the project work. The consultant will be required to prepare for and participate in at least two Public Information Meetings. The consultant will respond to project, specific questions and/or issues from meeting attendees. Mn/DOT functional group staff, Anoka County staff and the City of Ramsey staff will also be. available at the meetings. . The consultant will prepare and provide handouts describing the project. The consultant will display colored layouts along with the proposed typical sections. One layout for TH 10 will be prepared as an overlay on colored aerial photos; these will be available for both Public. Information Meetings. The consultant will be required to prepare written responses to the public's written cO)llIIlents received at each Public Information Meetings and include these comments/responses in the EA Update. The consultant will also participate in city council work sessions and city council meetings as necessary. Monthly design status meetings with Mn/DOT, Anoka County and the City of Ramsey will be required as well as monthly updates to the project progress schedule. Other meetings with involve agencies, businesses and the public will be scheduled as necessary in the best interests of the agreed upon public involvement strategy and provide exhibits for any and all meetings that require exhibits. The consultant will keep a record and orderly files of all correspondence with all agencies, municipalities and the public involved in the project. This information will be made available to the Project Management Team upon request. Minutes from all meetings will be taken by the consultant and provided to the Project Management Team members shortly after the meetings. Also included will be billmg preparation, invoicing, progress reports and other non-technical work. 6. Project Schedule and' Deliverables The project work will commence in July 2007, immediately upon selection of the consultant team, with completion by January 2009. The consultant will prepare a project schedule based on these start and completion dates (utilizing Microsoft Project or other project management software agreed to by the Project Management Team) and will provide a monthly update of the schedule with the Project Management Team to ensure the schedule is maintained. The consultant is to develop a work plan/schedule with, but not limited to, the following: 6.1 Monthly Project Management Team Meetings with MnlDOT (including functional groups as necessary), Anoka County, City of Ramsey staff and staff from other agencies as appropriate. 6.2 DNR questionnaire Form 6.3 Traffic Projections (2010, 2030) 6.4 LOS Analysis (2010, 2030) , 6.5 Background Daytime and Nighttime Noise Levels on TH 10 6.6 Preliminary Layout and Profile Review 6.7 City Council Work Sessions (consultant to provide number assumed and timing) 6.8 Agency, Business and Public Comment and Coordination Meetings (number assumed and -392- Page 5 of7